TL;DR: Spending on events run and supported by CEA (including EA Global and EAGx conferences) will likely be reduced due to a decrease in available funding. This might influence travel grants, catering, volunteering, ticketing, and non-critical conference expenses.
The CEA events team is responsible for numerous events in the EA community, including EA Global, EAGx, and various retreat programs. We (the CEA events team) expect to reduce spending on events we run in the coming year due to:
- The FTX situation
- The reduction in funds available to Open Philanthropy (partially due to a general stock market decline)
- The growth of the EA community — meaning that grantmakers now have more alternative funding opportunities. i.e., we’re no longer one of the very few things available for them to fund (this is a good thing!)
At this stage, we’re still navigating the new funding landscape and we aren’t sure what this means going forwards, but some potential consequences include:
- Travel grant funding will likely be more restrictive. Previously we’ve funded people to travel to any EA conference they’ve been accepted to. We expect to retain some amount of travel funding moving forwards, but we’ll likely have to be much more conservative about how much we give and who we give it to. When planning around an event, we’d recommend you act under the assumption that we will not be able to grant your travel funding request (unless it has already been approved).
- Catering will likely be cut down. We’ll likely have to stop providing all three of breakfast, lunch, and dinner on each day for our conferences — we still expect to have some food or snacks available, but it’s currently unclear exactly what we’ll be able to provide.
- We might go back to a volunteer model for people working at EA Global (we trialed paying “volunteers” at the last two EA Globals).
- We might introduce a variable pricing ticketing system where we ask people with higher incomes to pay more for their tickets (we expect to still have free and reduced cost tickets available for students and those on lower incomes).
- We might need to limit capacity at certain events (whereas previously we always accepted people if they were above a certain bar).
If you have any questions or concerns, you can email us at hello@eaglobal.org or comment below (though we may not be able to respond to all comments).
Thanks for the update.
I'd like to recommend that part of the process review for providing travel grant funding includes consideration of the application process timing for CEA-run or supported events. In my experience, key dates in the process (open, consideration/decision, notification of acceptance, notification of travel grant funding) happen much closer to the date of the event than other academic or trade conferences.
For example, in 2022, several Australian EAs I know applied ~90 days in advance of EAG London or EAG SF, but were accepted only around 30-40 days before the event.
A slow application process creates several issues for international attendees:
Providing travel grant funding can help to "smooth over" some of these issues, e.g., by subsidising the increase in flight costs, offsetting the (literal or emotional) costs of navigating / negotiating commitments and needs. It is not a panacea - the application process itself also needs to be reviewed to reduce these issues. If the travel grant funding is significantly reduced but no change is made to the application process, there may be an unintended consequence of fewer international attendees who would otherwise be a good fit for events.
I support a review of travel grant funding processes. I ask that you also consider the application process (especially timing) and its relationship with the travel grant funding process, to improve the experience for international attendees so that the flagship events of EA Global can continue to live up to their name.
Thanks for your detailed comment! I work on the events team so I can add some info.
Yep, we broadly agree here. We're keen to open and review applications earlier than we have been doing, for many of the reasons you mention. It's something we've been actively working on for a while, but unfortunately we have been dealing with a variety of bottlenecks on this front. We have designed a new application system for EAG 2023, which will open very soon. It's an application for all of the EAGs in 2023, rather than on a conference by conference basis. So... (read more)